Document Management System (DMS)
DMS or document management software – what does this service represent?
A DMS is a software solution that centralizes, organizes, and secures all the documents of an organization, regardless of format. The documents are stored in an intelligent digital archive, easily accessible and easy to search by keywords, metadata, or customized criteria.
Who is it addressed to:
- Financial sector – managing contracts, reports, and accounting documentation, with complete traceability and archiving in compliance with regulations.
- Legal field – fast storage and search of files, contracts, and evidence, protecting confidential data.
- Medical sector – safely keeping patient records and medical results, complying with GDPR requirements and health standards.
- Public institutions – organizing the large volume of documents and ensuring traceability.
- Education – managing programs, reports, correspondence, and historical archives.
Corporate environment:
- HR: employee files
- IT: technical documentation
- Management: strategic plans and internal reports
Regardless of the industry, a DMS provides efficiency, security, and quick access to information, reducing costs and optimizing internal processes.
Why choose a document management system for your company?
- Save time through quick search and elimination of physical archives
- Reduce operational costs and optimize resources
- Protect information with secure access and full audit
- Comply with legislation (e.g., GDPR) and compliance requirements
- Automate workflows for quick approval and archiving
- Benefit from flexible implementation: cloud or on-premise
- Easy scalability as the business grows
- Increase productivity and efficiency of the entire organization
Document digitization solutions for companies of all sizes
- 75% reduction of the physical space required for storing archives
- 45% decrease in training time for new employees, thanks to intuitive access to documents
- 35% reduction of costs with correspondence and distribution of physical documents
- 70% increase in response speed in decision-making, through instant access to updated information
- 50% reduction of time spent on managing compliance and reporting in audits
- 60% decrease in the risk of document loss due to disasters (fires, floods)
- 80% reduction in paper consumption, contributing to the sustainability of the organization
Our approach
Using advanced technologies and intuitive software solutions to optimize document storage, retrieval, and collaboration for improved productivity and enhanced security
Advanced OCR
Document conversion, routing, and recognition tools with code declarations and OCR text detection rules
Advanced Regex
Accurate and efficient text extraction from specific document areas with precision
Multiple Connectors
CSV, Documents, Email, ODBC, Network Folders, FTP, XML, Dropbox, CRM, Scripting, OneDrive, GDrive, Citrix, and more
Encryption
Privacy, secure login, data integrity, and non-repudiation for enhanced document security
Multiple Destinations
Convert to xlsx, docx, rtf, odt, html and more
Export to network folder
Flexible connectivity using ODBC, scripts
Unlimited export destinations per workflow
Merge, Metadata, Signatures
Combine files in different formats
Summarize basic information about the data
Sign documents with electronic signature
What recommends us?
25+
Years of Experience
1,000+
Projects Completed
25%
Increased Productivity
Companies That Trust Us
We proudly offer our services to a diverse range of established companies, encompassing both distribution, printing, and IT&C
Our Partners
Our commitment to working with trusted brands ensures that you have access to a diverse range of high-quality solutions
MARIAN CONSTANTIN
BRD
BRD
Atlas Corporation, as a partner, has offered us a team of specialists with high technical competence, ready to respect deadlines and the project’s expectations. The services provided have been right on time and at a top quality
ALEX MIRCEA
Alpha Bank
Alpha Bank
The services provided by Atlas Corporation and their teams of professionals have always been defined by promptness, quality and competence. Moreover, the expertise proven by the Atlas specialists has enabled them to provide complete and efficient services in the printing and IT&C domain
Simple Solution Access
How You Get Started
We Understand Your Needs
Discuss in detail with a specialist about your requirements, the needs of your company, but also about the types of processes you have.
We Craft Tailored Solutions
After a careful analysis, we will present you with the best optimization and efficiency solution for the entire technological flow of the company.
We Help You Implement
We proceed to the configuration of the systems and the preparation of the equipment necessary for the working procedures.
Other services we offer:
upgrade your business
Boost efficiency with strategic solutions
Join the 1000+ businesses we've helped succeed. With our expertise, you don't have to navigate alone. Let's work together to optimize your operations and achieve business excellence.
Frequently asked questions
What types of documents can be managed through the DMS system?
A document management system supports a wide range of formats: text documents, spreadsheets, PDFs, images, emails, technical drawings, or multimedia files. Practically, any digital document can be organized, searched, and efficiently archived within the platform.
How is the DMS integrated with other applications already used in the company?
Most modern solutions offer flexible integrations through APIs or predefined modules for popular applications such as ERP, CRM, collaboration platforms (e.g., Microsoft Teams, SharePoint), or accounting solutions. Integration reduces duplicated work and ensures a continuous flow of information between systems.
What happens to the documents in case of a power outage or technical interruption?
Document management systems use automatic backups and data redundancy to protect information in case of unexpected interruptions. In addition, cloud solutions provide uninterrupted access, even if the local infrastructure is affected, ensuring business continuity.