Document Management System (DMS)
DMS or document management software – what does this service represent?
A DMS is a software solution that centralizes, organizes, and secures all the documents of an organization, regardless of format. The documents are stored in an intelligent digital archive, easily accessible and easy to search by keywords, metadata, or customized criteria.
- Financial sector – managing contracts, reports, and accounting documentation, with complete traceability and archiving in compliance with regulations.
- Legal field – fast storage and search of files, contracts, and evidence, protecting confidential data.
- Medical sector – safely keeping patient records and medical results, complying with GDPR requirements and health standards.
- Public institutions – organizing the large volume of documents and ensuring traceability.
- Education – managing programs, reports, correspondence, and historical archives.
- HR: employee files
- IT: technical documentation
- Management: strategic plans and internal reports
Regardless of the industry, a DMS provides efficiency, security, and quick access to information, reducing costs and optimizing internal processes.
Why choose a document management system for your company?
- Save time through quick search and elimination of physical archives
- Reduce operational costs and optimize resources
- Protect information with secure access and full audit
- Comply with legislation (e.g., GDPR) and compliance requirements
- Automate workflows for quick approval and archiving
- Benefit from flexible implementation: cloud or on-premise
- Easy scalability as the business grows
- Increase productivity and efficiency of the entire organization
Document digitization solutions for companies of all sizes
- 75% reduction of the physical space required for storing archives
- 45% decrease in training time for new employees, thanks to intuitive access to documents
- 35% reduction of costs with correspondence and distribution of physical documents
- 70% increase in response speed in decision-making, through instant access to updated information
- 50% reduction of time spent on managing compliance and reporting in audits
- 60% decrease in the risk of document loss due to disasters (fires, floods)
- 80% reduction in paper consumption, contributing to the sustainability of the organization
Convert to xlsx, docx, rtf, odt, html and more
Export to network folder
Flexible connectivity using ODBC, scripts
Unlimited export destinations per workflow
Combine files in different formats
Summarize basic information about the data
Sign documents with electronic signature
Years of Experience
Projects Completed
Increased Productivity
We proudly offer our services to a diverse range of established companies, encompassing both distribution, printing, and IT&C
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A document management system supports a wide range of formats: text documents, spreadsheets, PDFs, images, emails, technical drawings, or multimedia files. Practically, any digital document can be organized, searched, and efficiently archived within the platform.
Most modern solutions offer flexible integrations through APIs or predefined modules for popular applications such as ERP, CRM, collaboration platforms (e.g., Microsoft Teams, SharePoint), or accounting solutions. Integration reduces duplicated work and ensures a continuous flow of information between systems.
Document management systems use automatic backups and data redundancy to protect information in case of unexpected interruptions. In addition, cloud solutions provide uninterrupted access, even if the local infrastructure is affected, ensuring business continuity.